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Basic Human Resources Confidentiality Agreement
Basic Human Resources Confidentiality Agreement
HOWARD UNIVERSITY
FINANCIAL, PERSONAL AND PRIVATE INFORMATION
CONFIDENTIALITY AGREEMENT
FOR EMPLOYEES, CONSULTANTS, CONTRACTORS, VOLUNTEERS (WOC), AND
OTHER DESIGNATED INDIVIDUALS WHO CONDUCT BUSINESS ON BEHALF OF
HOWARD UNIVERSITY
As an employee, consultant, contractor, volunteer (WOC) or other designated individuals
who conduct business on behalf of Howard University, I may have occasion to come into
the knowledge and/or possession of personal and private information relating to other
employees, consultants, contractors volunteers (WOC) or other designated individuals
who conduct business on behalf of Howard University. I hereby agree to follow University
rules for the protection of information to which I have access and to keep such information
private and confidential.
I understand that financial and employee information from any source, including
information about another employee that comes directly from that employee and in any
form, does not belong to me, belongs to the University, is private and confidential, and is
available to me solely because of my relationship with the University as a Howard
University employee, consultant, contractor, volunteer (WOC) or other designated
individuals who conduct business on behalf of Howard University. I agree that I will not
disclose to anyone or to any entity, private and confidential financial and employee
information to which I have access and shall use it solely for the performance of my
official duties for Howard University. I also understand that through PeopleSoft,
Mercer’s Connect V7 and other systems, I may have the capacity to access financial
and employee information outside of my unit of responsibility. I agree NOT to access
financial or employee information outside my unit of responsibility, without express
written authorization from the administrative authority responsible for that unit.
I FURTHER AGREE THAT:
1. I will only access information that I need to perform my job.
2. I will protect and maintain the privacy of financial and employee information.
3. I will keep my passwords secret and will not share them with anyone for any of the
systems cited above as well as other University-wide technology systems that may
be in use.
4. I will keep my passwords and/or access codes secret for inner office password
protected files, data, and other programs and will not share them with anyone.
5. I will not use anyone else's password to access HU confidential sites.
6. I will log off any password protected applications each and every time before leaving
my workstation, regardless of the length of time I will be away from my workstation.
7. I will not show, tell, copy, give, sell, review, change or discard any confidential
information unless it is part of my job. If it is part of my job to do any of these tasks, I
will follow the correct departmental procedure (such as shredding confidential papers
before throwing them away). I understand that I must obtain and retain a current copy
of the correct departmental procedures and will keep these procedures posted at my
work station. I understand that a copy of these procedures will always be available
from my supervisor.
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