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SAMPLE BOARD MEETING MINUTES
I go to a lot of board meetings. As a result, I’ve reviewed a lot of board meeting minutes. In general, the
philosophy among most companies is to keep the board minutes “light.” They should cover the substance
of the meeting and have any specific votes, option grants, or board level issues documented, but they
should not contain extensive details about the presentations giving in the board meeting.
Following is a template for a sample set of board meeting minutes.
[INSERT NAME OF COMPANY]
MINUTES OF A MEETING OF THE BOARD OF DIRECTORS
[Insert Date of Board Meeting]
A meeting of the Board of Directors (the “Board”) of [Insert name of company], a [Insert state of
incorporation] corporation (the “Company”), was held on [Insert date of board meeting] ([Insert time
zone—i.e. Mountain Daylight Time]) at the offices of the Company.
[Insert names of directors present]
Also Present Were:
[Insert names of other people (mgmt., etc.) present]
[Insert names of directors absent]
[Insert names of legal counsel present]
NOTE: It’s generally good to note next to the above listing if the attendee(s) participated via telephone
(otherwise it’s assumed they participated in person at the above referenced location]
Call to Order
[Insert name of President or board chair] called the meeting to order at [Insert start time of meeting]
([Insert time zone—i.e. Mountain Daylight Time]) and [Insert name of secretary] recorded the minutes. A
quorum of directors was present, and the meeting, having been duly convened, was ready to proceed