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Cash Flow Statement Excel
Cash Flow Statement Excel
GUIDELINES
GENERAL
Definition: A cash flow projection is a forecast of cash funds a business anticipates receiving and paying out throughout
the course of a given span of time, and the anticipated cash position at specific times during the period being projected.
[For the purpose of this projection, cash funds are defined as cash, checks, or money order, paid out or received.]
Objective: The purpose of preparing a cash flow projection is to determine shortages or excesses in cash from that
necessary to operate the business during the time for which the projection is prepared. If cash shortages are revealed in
the project, financial plans must be altered to provide more cash until a proper cash flow balance is obtained. For example,
more owner cash, loans, increased selling prices of products, or less credit sales to customers will provide more cash to the
business. Ways to reduce the amount of cash paid out includes having less inventory, reducing purchases of equipment or
other fixed assets, or eliminating some operating expenses. If excesses of cash are revealed, it might indicated excessive
borrowing or idle money that could be "put to work." The objective is to finally develop a plan which, if followed, will provide
a well-managed flow of cash.
The Spreadsheet: The cash flow projection worksheet in this file provides a systematic method of recording estimates of
cash receipts and expenditures, which can be compared with actual receipts and expenditures as they become known. The
entries listed in the spreadsheet will not necessarily apply to every business, and some entries may not be included which
would be pertinent to specific businesses. It is suggested, therefore, that you adapt the spreadsheet to the particular
business for which the projection is being made, with appropriate changes in the entries as required. Before the cash flow
projection can be completed and a pricing
structure established, it is necessary to know or to estimate various important factors of the business, for example:
What are the direct costs of the product or services per unit
What are the monthly or yearly costs of the operation
What is the sales price per unit of the product or service Determine that the pricing structure provides this business with
reasonable breakeven goals [including a reasonable net profit] when conservative sales goals are met.
What are the available sources of cash, other than income from sales; for example, loans, equity capital, rent, or other
sources
Procedure: Most of the entries for the cash flow spreadsheet are self-explanatory; however, the following suggestions are
offered to simplify the procedure:
(A) Suggest even dollars be used rather than showing cents.
(B) If this is a new business, or an existing business undergoing significant changes or alterations, the cash flow part of the
column marked "Pre-start-up Position" should be completed. [Fill in appropriate blanks only.] Costs involved here are, for
example, rent, telephone, and utilities deposits before the business is actually open. Other items might be equipment
purchases, alterations, the owner's cash injection, and cash from loans received before actual operations begin.
(C) Next fill in the pre-start-up position of the essential operating data [non-cash flow information], where applicable.
(D) Complete the spreadsheet using the suggestions for each entry, provided in the partial spreadsheet on the next
worksheet.
CHECKING
In order to insure that the figures are properly calculated and balanced, they must be checked. Several methods may be
used, but the following four checks are suggested as a minimum:
CHECK #1: Item #1 [Beginning Cash on Hand – 1st Month] plus Item #3 [total Cash Receipts – Total Column] minus Item
#6 [Total Cash Paid Out – Total Column] should be equal to Item # 7 [Cash Position at End of 12th Month]. In other words,
Item #1 + Item #3 - Item #6 = Item #7.
CHECK #2: Item A [Sales Volume – Total Column] plus Item B [Accounts Receivable – Pre-start-up Position] minus Item
2(a) [Cash Sales – Total Column] minus Item 2(b) [Accounts Receivable Collection – Total Column] minus Item C [Bad Debt
– Total Column] should be equal to Item B [Accounts Receivable at End of 12th Month]. In other words, Item A + Item B [pre-
start-up] - Item 2(a) - Item 2(b) - Item 2(c) = Item B [at 12th month].
CHECK #3: The horizontal total of Item #6 [Total Cash Paid Out] is equal to the vertical total of all items under Item #5 [5(a)
through 5(w)] in the total column at the right of the form.
CHECK #4: The horizontal total of Item #3 [Total Cash Receipts] is equal to the vertical total of all items under #2 [2(a)
through 2(c)] in the total column at the right of the form.
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