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Cleaning Service Proposal Template
City of Lake Elmo
RFP for Cleaning Services
The City of Lake Elmo is soliciting proposals for a one (1) year contract for cleaning services for
two City buildings.
Vendors are required to submit written proposals that present the vendor’s qualifications and
understanding of the work to be performed. The vendor’s proposal should be prepared simply
and economically and should provide all the information it considers pertinent to its
qualifications for the Specifications listed herein. Emphasis should be placed on completeness
of services offered and clarity of content.
The proposal must be submitted no later than 4:00PM on June 17, 2014, directly to the City
at the following address:
City of Lake Elmo
Attn: Request for Proposal for Cleaning Services
3800 Laverne Ave N
Lake Elmo, MN 55042
General Instructions for Proposal
a) Proposal Content - A completed proposal must contain the following:
Proposal Form & Signature Page the proposal form and signature page must be
completed and signed by an individual authorized to bind the vendor. All proposals
submitted without such proposal form and signature page may be deemed non-
References Proposals shall include a list of three (3) references including name,
address, phone number and contact person. It is preferred that references are those of
Minnesota contacts. The City reserves the right to contact references other than, and/or
in addition to, those furnished by a vendor.
Proposal Period Proposal prices are to be firm for ninety (90) days.
c) Proposal Award - It is the intent of the City to accept the lowest responsible proposal,
provided it has been submitted in accordance with the proposal documents. If a proposal
is selected it will be the most advantageous regarding price, quality of service, the Vendors
qualifications and capabilities to provide the specified service, and other factors which the
City of Lake Elmo may consider. The City reserves the right to accept or reject any or all
proposals and to waive irregularities therein. Proposals will be approved publicly at the
July 1, 2014, City Council meeting.
d) Term and Renewal The term of the Contract shall be for one (1) year unless earlier
terminated. The Contract may be terminated by either party with a ninety (90) day written
notice. The Contract may be terminated by either party with or without cause in less than
ninety (90) days by mutual agreement or in the event of substantial failure to perform in
accordance with the terms set forth in the Contract.
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