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Contract for Self-Employed or Freelance Staff Guidelines Page 4
Contract for Self-Employed or Freelance Staff Guidelines
3. TIMETABLE
The work will be for the equivalent of       days over a period of       weeks between       and      ,
or until terminated by two weeks’ prior written notice by either party or by mutual agreement or any other
arrangement agreed.
It is useful to give some timetable to the work and to have these details included in the contract. You
may not have agreed a specific number of days’ work expected within the time period, so this part of the
clause could be deleted. However you are likely to have a start date (often the date when the agreement
is signed) and an end date and it is important to have these clearly included in the contract. You may
also have specific meeting dates with the self-employed freelancer when you want to review the service
provided and tasks completed so far. These could also be included in the timetable.
This contract allows either the organisation or the self-employed person to end the contract by giving two
weeks’ notice in writing. You may decide that two weeks would not be long enough and require a longer
notice period.
4. TERMINATION
This contract will be terminated on       or by two week’s prior written notice by either party, unless it is
agreed by mutual agreement to continue after that date.
This agreement shall terminate immediately in the event of failure on the part of either party to observe
any material obligation under this agreement.
This clause clearly states when the contract will end. No notice need be given when the contract is due to
end, but the organisation will need to check that the work is completed, and it is useful to have a final
payment waiting approval of completed work.
There is also an option for the contract to be ended early with two weeks’ written notice. You may want a
longer period than two weeks for your organisation.
The clause also says that the contract will end immediately if either the organisation or the self-employed
person does not follow any of the key clauses of the contract, particularly those covering work and payment
expected.
5. FEES
The organisation will pay a fee of £       per day / per hour. This fee is inclusive of VAT, national insurance,
income tax, professional indemnity, public liability insurance and travel expenses. Other out of pocket
expenses will be reimbursed on agreement with the contract manager and on production of appropriate
receipts.
Your organisation may not have agreed a daily or hourly fee with the self-employed / freelance person.
Instead you may have agreed a total fee for completion of the whole task or service provided, ideally to be
paid in instalments (e.g. one third on signing the agreement, one third half-way through the agreement
period and one third on completion). These details will be negotiated with the self-employed / freelance
person. Whatever is decided should be clearly stated in the agreement.
You may also decide that all expenses must be covered in the fee paid, or you may also want to be very
specific about what expenses will be paid on top of the fee e.g. travel expenses only. These details will be
negotiated with the self-employed / freelance person. Whatever is decided should be clearly stated in the
agreement (see also clause 6. below).
Payments will be made in arrears within 30 days of receipt of invoices from the freelancer. Nothing in this
clause shall affect the organisation's right to contest liability to make payment in part or in full.
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Council for Dance Education and Training. Example of Contract for Self-employed or Freelance Staff for Recognised Awards
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