Contractor Confidentiality Acknowledgement - Free Download
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Contractor Confidentiality Acknowledgement
Contractor Confidentiality Acknowledgement
Revised 12/2013 Direct questions to
I perform work for The University of Texas Health Science Center at Houston which requires me to have access to
information that may be confidential. Confidential information includes, but is not limited to human subject research
information, patient health information, social security numbers, protected student records, and payroll records.
I agree to hold completely confidential all information or data to which I gain access during the course of my work at the
university except as required for the performance of my duties. I acknowledge it is inappropriate and may be unlawful to
discuss any confidential information with others who do not otherwise have a need to know the information.
In addition, I acknowledge my understanding that confidential information must be handled in a secure manner, to include
the following:
a) Confidential information should not be displayed on documents, computer screens, mobile devices, etc., that can
be seen by the general public unless required by law.
b) Mailed materials containing confidential information should be designed so that confidential information does not
show through the envelope window.
c) Confidential information is not to be sent over the internet or via email unless encrypted or otherwise secured.
d) Access to records containing confidential information should be limited to employees/contractors who need
access for performance of job duties.
e) Confidential information should not be stored on computers or other electronic devices that are not encrypted and
secured against unauthorized access.
f) Confidential information should not be shared with third parties (e.g. cloud providers) unless they have been
formally authorized by the university.
g) Records and media (disks, hard drives, etc.) containing confidential information must be discarded in a way that
protects the confidentiality of confidential information.
h) Each contractor must promptly report inappropriate or suspected disclosure of confidential information to his/her
supervisor, who is to report such disclosures to the university’s Chief Information Security Officer.
I understand the university may take appropriate measures against me or any contract employee whose behavior is
unlawful or obstructs/disrupts the normal functioning of the university and the authorized activities of the campus. In some
circumstances, criminal penalties and/or civil liability may result from the willful abuse of the privileges granted to me in
order to perform my job duties.
I have read and will abide by the above confidentiality standards.
PRINT First Name Middle
_____________________________ Initial: _____
PRINT Last Name
SIGNATURE: __________________________________________
DATE: __________________________________________
Guest ID: _____________________
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Contractor Confidentiality Acknowledgement