Employee Termination Checklist - Free Download
4.8,
3101
votes
Please vote for this template if it helps you.
VILLANOVA UNIVERSITY
VILLANOVA UNIVERSITY
Human Resources Department
EMPLOYEE SEPARATION CHECKLIST
6/26/09 Page 1
Employee Name:
Position Title:
Department:
Date of Separation:
Please use this checklist to identify and track the typical tasks that should be completed for each employee exiting the
University. The Human Resources department should be notified immediately of all terminations. Involuntary terminations
should be pre-approved by HR before any action is taken.
Initiate Applicable Actions:
q
q
Complete Personnel Action Form (PAF) and submit to HR dept: Personnel Action Form (PAF)
q
q
If employee has resigned, obtain official letter of resignation and forward with PAF to HR dept.
q
q
Communicate departure of employee to staff
q
q
Remove employee’s name from distribution and phone/email lists
q
q
Verify employee’s current home address to ensure W-2’s will be mailed to appropriate address. If address
change, the employee should complete Personal Information Change Form and submit to HR dept: Personal
Information Form
q
q
Forward completed checklist with the employee’s file to HR dept.
q
q
Contact UNIT to terminate computer access
q
q
User name and pass codes
q
q
Email account
q
q
Redirect telephone number
Review Applicable Items:
q
q
Ensure completion of employee’s final timesheet (if applicable)
q
q
Verify unused vacation days
q
q
Verify and approve any outstanding expense reimbursements
q
q
If involuntary termination, determine how the employee will retrieve the personal contents of their workstation
Collect Applicable Items:
q
q
Verify employee has returned:
q
q
Keys
q
q
Parking hangtag (return to
Public Safety)
q
q
Wildcard
q
q
Laptop computer
q
q
Procurement card
q
q
Cell phone
q
q
Uniforms
q
q
Ensure employee leaves department files, manuals, and computer files
q
q
Ensure passwords pertaining to access of computer files or telephone/messages are returned
Notes:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
------------------------------------------------------------------------------------------------------------------------------------------------------------
source: villanova.edu
