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Employee Termination Template
The Fair Work Ombudsman is committed to providing you with advice that you can rely on.
The information contained in this template is general in nature. If you are unsure about how it applies to your situation you
can call our Infoline on 13 13 94 or speak with a union, industry association or a workplace relations professional.
In any formal meeting, the employee should be allowed to be represented or accompanied by a
support person. When reviewing unfair dismissal claims, the Fair Work Commission may consider
whether an employer unreasonably refused to allow an employee to have a support person at any
discussion relating to their dismissal.
You should keep a written record of any meetings that you have with employees about their
performance and/or conduct. You may wish to use the Recording details of a meeting template to do
Step 3: Provide written warnings
Consider providing the employee with a written warning (or warnings) about the unsatisfactory conduct
and/or performance. Providing the employee with a warning letter is useful because it:
sets out clearly what the issue is
guides the employee about what to do to improve
sets out the consequences should things not improve, and
becomes a formal record of the counselling you have done with the employee.
Template letters of warning are available at www.fairwork.gov.au/templates.
Step 4: Create your termination of employment letter
If the issues in question are not or can not be resolved after the employee has had a reasonable
opportunity to rectify the situation, you may decide to end the employment relationship. If you decide
to terminate the employee’s employment, you need to give the employee written notice of his or her
The letter of termination should:
outline the reasons for the termination of the employee’s employment
specify the notice period or if the employee will be paid in lieu of that notice, and
advise the employee of the last day of work.
This letter of termination template has been colour coded to assist you to complete it accurately. You
simply need to replace the red < > writing with what applies to your employee and situation. Some of
the sections are optional because they might not apply to your employee and can simply be deleted.
Explanatory information is shown in blue italics to assist you and should be deleted once you have
finished the letter.
Step 5: Meet with the employee to provide the letter of termination of employment
The reasons for termination of employment should be explained to the employee and he or she should
be given an opportunity to ask questions.
It is important to carefully explain the information in the letter of termination of employment and ensure
that the employee understands.
You should keep a copy of the letter of termination of employment for your records.
Important: An employee may choose to submit a complaint or claim against you (e.g. unfair
dismissal, discrimination) even if you follow these steps.
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