Event Checklist and Timeline Template - Free Download
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Event Checklist and Timeline Template
This sample template represents the kinds of action items you might need to plan an event. It is
by no means a comprehensive list of possible tasks, and you and your planning committee will
want to customize a checklist that’s fully suited to your event. Remove those tasks that aren’t
applicable and create new tasks as needed!
EVENT: ___________________________ GOAL: _________________________________
Task Person
Responsible
Due Date Status
Select planning committee and
chairperson
Assign subcommittee tasks
Set target date for event
Assess available budget
List potential event sponsors
Contact potential event
sponsors
Evaluate possible event
locations
Book location for event
Set agenda
Coordinate food/beverage
sponsors
Invite speakers
Prepare invitations
Create marketing plan to
promote event
Design/write announcements
Write media advisory/pull
together press kits
Contact media to request
coverage
Re-evaluate event logistics
Follow up with sponsors to
confirm participation
Create awards certificates
Follow up on important RSVPs
still to be determined
Follow up with speakers to
finalize schedule/needs
Follow up with location
