Event Management Plan Template and Guidance - Free Download | Page 10
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Are you a member of a relevant association (AIMODS, NAIH or BIHA)
More guidance is available on the PIPA Inflatable Play Inspection Scheme website.
Please include here any inflatable play equipment you intend to have at your event.
Before approval is granted for rides or fun fairs you will need to make sure:
Any stand-alone ride or rides that are part of a fun fair are part of the ADIPS (Amusement Device
Inspection Procedures Scheme) scheme.
The operator provides you with a copy of their In Service Annual Inspection papers and you
provide a copy of these to us with your event management plan.
The operator confirms in writing that they operate under the HSG175 Fairgrounds and
Amusement Parks – Guidance on Safe Practice.
Please include here any rides or fun fairs you intend to have at your event.
For a small event, temporary structures may be market stalls and a marquee. Larger events and
festivals may include stages, grandstands, lighting towers, gantries, site offices etc.
The approval process will depend on the scale and structure types. If the structures will be in place
for a long time, you may need planning permission. Larger temporary structures need to be signed
off by independent engineers before they can be used.
As a minimum:
All suppliers will need to supply you with a copy of their public liability and employee insurance
All suppliers will need to provide you with relevant risk assessments and method statements for
the product they are supplying for your event.
Suppliers must provide a signed hand over inspection once the structure is completed to say that
it is safe and ready for use.
You need to consider all other health and safety aspects relating to any temporary structure.
More information can be found in Temporary Demountable Structures – Guidance on Procurement,
Design and Use.
Please provide a detailed list of all temporary structures you plan to bring onto your event site.
Include the procedures you will follow to ensure all structures are supplied by a competent