Event Management Plan Template and Guidance - Free Download | Page 11
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Animals at events
You must obtain consent from us in writing before bringing animals on site for exhibition,
performance or entertainment. We may prohibit the use of animals that pose a danger to the
You must provide copies of all relevant licences and registration documents for each animal with
your event application plan.
You are responsible for the welfare of the animals under the Animal Welfare Act 2006. This includes
the animals’ transport, housing, food and how they are displayed to the public.
Please provide a detailed list of all animals you plan to bring onto your event site. Include copies of
all relevant licences and registration documents for each animal.
There are three main areas of communication for your event:
Letting residents and businesses in the surrounding area know about your event plans before
the event, the earlier the better.
Internal communications on the day of the event.
Communicating with your audience on the day.
Event communications – surrounding residents
Please document how you will let surrounding residents and businesses know about your event
Event day communications – internal
You must have a clear communications plan in place and ensure everyone is familiar with the plan.
You also need to make sure that you have the communications equipment you need on the day. This
could include radios, mobile phones, staff to run errands and messages and a public address
Ensure you list phone contact details and radio channel details if radios are being used in the Key
event management contacts section.
Ensure that everyone working on your event is aware of your Organisational structure and knows
who to contact if they need to report an incident or pass on information.