Event Management Plan Template and Guidance - Free Download | Page 12
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Ensure your communications plan ties up with your emergency response plan.
Please document your plans for your event day communication for event staff and emergency
services, both on site and off site, here.
Event day communications – audience
This could include flyers, site plans, signage, public address system, stage schedules, MCs and
information points.
Please document your plans for communication with your audience on the day here.
Lost children
You must have a lost children policy and all event staff and volunteers must be familiar with it.
Include arrangements for the safe care of children until such time that they can be reunited with
their parent or guardian
Provide a clearly advertised point for information on lost children
Always ensure there are at least two adults that have the appropriate Criminal Records Bureau
(CRB) checks in place looking after any lost children. Children should not be left with just one
adult.
All incidents need be logged and all details are recorded.
Parents and guardians should provide ID and a description of the lost child before they are
allowed to collect the child.
Contact the police if the child is reluctant to go with the parent or guardian.
Please document your lost children policy and procedures here.
Licensing
Temporary Events Notice (TEN)
If you are planning an event where there will be entertainment, alcohol for sale, or hot food or drink
for sale after 11pm, you probably need to submit a Temporary Event Notice (TEN).
If your event will include any licensable activity, please provide details here.
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