Event Management Plan Template and Guidance - Free Download | Page 13
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Insurance
All event organisers must hold public liability insurance to the value of £5 million. You must also
ensure that your contractors hold public liability insurance and any other appropriate insurance, i.e.
product liability, employee insurance. You should keep copies of your contractors’ insurance
policies.
Please confirm that you hold public liability insurance to the minimum value of £5 million and
include a copy of the policy with your event plan.
Provision of food
Document details of any catering and or food you plan to provide at your event here. You should
also list details of any catering concessions in the Key event contacts – other section.
Site considerations
Site plan
Please include a copy of you site plan with this document.
You must submit a site plan for your event; the more accurate and detailed the plan, the better.
Your site plan should include:
Placement of all temporary structures All other site infrastructure
Position of attractions
Car parks and position of site in context to the
road
Any fencing or barriers Generator or power sources
Power supply runs (cables) Entry and exit points
Emergency exits and assembly points First aid points
Information point Lost children point
Vehicle entry points Any event décor, i.e. flags, banners etc
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