Event Management Plan Template and Guidance - Free Download | Page 14
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You may want two versions of the site plan, one for event participants on the day and another for
your management team. An accurate site plan will help you direct people to the correct part of the
site when they arrive to set up. A site plan will also help you plan how people will enter the site and
move around it.
Spectators and viewing areas
Please include information about capacities of your site, if known, and the types of areas the public
will have access to.
Provide contact details for your media spokespeople and for those who will decide whether to grant
permission to take pictures etc at the event.
You must provide adequate toilets facilities for your event attendees, staff and contractors. You will
also need disabled facilities plus separate sanitary facilities for caterers.
The HSE guidelines for toilets numbers are provided below.
For events with a gate opening time of 6 hours or
For events with a gate opening time of less than 6
Female Male Female Male
1 toilet per 100
1 toilet per 500 males
and 1 urinal per 150
1 toilet per 120
1 toilet per 600 males
and 1 urinal per 175
Please outline your planned toilet provisions for your event based on your expected numbers and
gender split here.
Vehicles on site
You will need clearly marked emergency vehicle entrance and exit routes on your site plan and as
part of your emergency planning. If these entrances and exits will be shared with other traffic,
you will need a procedure for the safe entry and exit of emergency vehicles.