Event Management Plan Template and Guidance - Free Download | Page 2
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This template provides guidance notes for event organisers and will help you develop a detailed
event management plan.
To use the template, save a new version and complete the sections in blue that apply to your event.
Not all sections will apply to all events – you will need to decide which are relevant to your event.
Once you have completed the template, you can delete the guidance text.
Our online event guidance includes information that will be useful when preparing your event
management plan. Please take time to read this. You may also find the Health and Safety
Executive’s The Event Safety Guide helpful, as it provides guidance on security, major incident
planning, first aid, electrical safety, event communication, lost children, sanitary facilities and more.
You will need to provide risk assessments and public liability insurance from ALL activity and
equipment providers if your event:
Is being organised by Cornwall Council
Is in partnership with Cornwall Council
Takes place on Cornwall Council property, or
Takes place on the public highway
You should submit your event management plan at least 3 months before your event to allow
time for things like licences to be issued, building inspections to take place and road closures to be
organised. The more notice you can give, the better. As a general rule:
For events with up to 1,000 people, you need to give 3 months’ notice.
For events with 1,000 – 5,000 people, you need to give 6 months’ notice.
For events with over 5,000 people, you need to give 12 months’ notice.
When you submit your event management plan, we will tell you if you need to attend an Events
Advisory Group meeting to discuss the event and answer any questions that the emergency services
or the Council may have.