Event Management Plan Template and Guidance - Free Download | Page 5
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Organisational structure
Create a simple organisational structure below.
The organisational structure will help everyone involved with your event to understand who is
responsible for what. It is also an essential part of your emergency response planning. If there is an
incident, your staff and the emergency services will need to know who is in charge.
The example below is a very simple structure. Make sure your organisational structure shows the
levels of command and how things will be communicated up and down these levels.
Emergency services – Police, Fire, Ambulance, Coastguard
Event manager
Security
manager
Safety manager Production manager Artist manager Volunteer
manager
Security staff Production staff Stage manager Volunteers
Stewards Crew Stage crew
Programme Schedule
Complete the event schedules below.
You should list everything that needs to be done before, during and after your event. This will help
ensure you complete tasks on time and that things aren’t forgotten.
The schedules below each show an example of a typical task.
Schedule XXXXXX event – prior to event day
Date Task Start Finish Resources/
who
Notes In Hand Complete
Pick-up
event
signage
from sign
writer
10am 12 noon Van + Bill and
Ben
Take cheque
for payment
X Van
booked
Schedule XXXXXX event – event day
Task Start Finish Resources/
who
Notes In Hand Complete
Stall holders arrive on
site
7am 9am Stalls
coordinator -
Sam
All vehicles
off site by
9.30 and no
further
vehicle
X stalls
coordinator
briefed
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