Event Management Plan Template and Guidance - Free Download | Page 8
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Security
Most events require some professional security or stewarding to help with crowd control. Your risk
assessment must include your security requirements, which will depend on things like your event
location, date, operating times, target audience, planned attendance numbers, fenced or open site
etc.
Security at events must be SIA (Security Industry Authority) registered.
Include your security plan here.
Stewarding
Like your security requirements, the number of stewards you need will depend on your risk
assessment, event location, date, operating times, target audience, planned attendance numbers,
fenced or open site etc.
Stewards require training and briefings so they are fully aware of their duties and responsibilities.
You must develop a communications plan for all staff, including stewards, so they understand how
they should share information or report incidents during the event.
Include your stewarding plan here.
Emergency procedures
You must document your procedures for fire, site evacuation, communicating with your audience in
an emergency, contacting the emergency services, who will make decisions, etc. Include definitions,
i.e. when an incident become major and is handed over to the police. You will need to share your
emergency procedures with your event staff, contractors, volunteers and the emergency services.
Please document the emergency procedures you will have in place for your event.
First aid and medical cover
The Health and Safety Executive’s The Event Safety Guide provides a template to help establish your
first aid, medical and ambulance requirements.
Please list the first aid and medical cover you will have at your event.
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