Event Planning Timeline Template Word - Free Download
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ANR$Communications$|$310$Agriculture$Hall$|$Michigan$State$University$|$517-353-3175$|$http://anrcom.msu.edu$
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Event Timeline Template
Add and Edit this to fit your events. Make one for each event and then use from year to year as possible
4-6 months before event or more depending on size of event
Item
Target Date
Completion Date
Create Event Plan
• Who, What, Why, When
• Goals
• Connection to Plan of Work
• Financial Limitations
Create a Budget
• Budget Tips and Tricks and
Things to Consider: Go to
the website
Select Venue
• RFP
• Contract negotiation
• Signed Contract
Book Speakers
• Speakers above $600
require PSC (Link)
• May book before venue, if
speaker is more critical than
date or location
Create Preliminary Agenda of
Event
Create Sponsor Packages If
needed
• Create system for tracking
sponsorships
Send Potential Sponsors Materials
Do a run through of selected venue
if you are unfamiliar
2-4 months before event or more depending on size of event
Item
Target Date
Completion Date
Create promotional materials
Build and Open Registration System
Send Promotional materials to
potential participants
Contact caterers or facility to select
menus
Determine AV requirements
• Make arrangements with
facility or others to ensure
needs are met
Determine Set up requirements
• Work with facility or others to
ensure needs are met
• How do you want the tables
source: expeng.anr.msu.edu
