Event Schedule Template - Free Download
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EVENT SCHEDULE TEMPLATE
Adjust this copy of sample schedule for your event.
Print copies of the day’s schedule to post on walls at your event so participants
know what to expect during the event.
SAMPLE EVENT SCHEDULES
Below is a sample schedule for a Thrill Time set for 6:00pm. You can alter it to
suit your needs.
Mandatory: participants must be present for 1-2 hours of rehearsal prior to
Adjust the times accordingly for YOUR performance time in your time zone/
region/ city. You may need to start earlier or later. You may need more or less
time for each stage depending on the number of participants you have
This is made for approx. 200 people attending your event. If you have more,
you should adjust the schedule to allow for more time to register people, dress
rehearsal, costume & make-up, Sign-In and Sign-Out and post-event photos.
EVENT SCHEDULE SAMPLE
Start Time End Time Task Duration
12:30pm 1:30pm Check-in (make new sheet for this. Not registration
forms, not sign-in sheets)
1:30pm 2:15pm Rehearsal 45 MIN.
2:15pm 2:30pm Break 15 MIN.
2:30pm 3:15pm Rehearsal 45 MIN.
3:15pm 4:15pm Costume and make up 1 HR
4:15pm 5:00pm Final dress rehearsal (4 runs minimum) 45 MIN.
5:00pm 6:00pm Sign-In & Count-In (use extra time to do a dress
rehearsal in the dance area)
Show time 6 MIN.
6:10pm 6:30pm Photos 20 MIN.
6:30pm 7:30pm Count-Out & Sign-Out 1 HR
7:30pm 8:30pm Participants should be gone from venue 1 HR
8:30pm 8:45pm Closing staff meeting 15 MIN.
8:45pm 9:00pm Staff should clean everything and be gone. 15 MIN.
If you have more volunteers have several tables for groups to do their sign-in &
sign-out then those two parts may not take one hour each. Also, if you have a
lot of people you may want to assign a number of people to each table or team
captain so they sign in and sign out with the same person/at the same table.