Event Timeline Template - Free Download
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Event Timeline Template
Add and Edit this to fit your events. Make one for each event and then use from year to year as possible
4-6 months before event or more depending on size of event
Item Target Date Completion Date
Create Event Plan
Who, What, Why, When
Goals
Connection to Plan of Work
Financial Limitations
Create a Budget
Budget Tips and Tricks and
Things to Consider: Go to the
website
Select Venue
RFP
Contract negotiation
Signed Contract
Book Speakers
Speakers above $600 require
PSC (Link)
May book before venue, if
speaker is more critical than
date or location
Create Preliminary Agenda of Event
Create Sponsor Packages If needed
Create system for tracking
sponsorships
Send Potential Sponsors Materials
Do a run through of selected venue if
you are unfamiliar
2-4 months before event or more depending on size of event
Item Target Date Completion Date
Create promotional materials
Build and Open Registration System
Send Promotional materials to
potential participants
Contact caterers or facility to select
menus
Determine AV requirements
Make arrangements with
facility or others to ensure
needs are met
Determine Set up requirements
Work with facility or others to
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