Invitation Of Annual Meeting Agenda Template - Free Download | Page 7
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Shares will not be blocked as a result of share-
holders notifying their intention to attend the
Annual Meeting. Shareholders can also dispose
of their shares after giving notiﬁcation. The num-
ber of shares held by each shareholder as entered
in the share register on the day of the Annual
Meeting is decisive for attending and casting votes.
Said number of shares will correspond to the
number of shares as at the registration deadline
of 24:00 hours (midnight) on April 1, 2016 since
changes to the share register are not made for tech-
nical reasons from the end of April 1, 2016 up to
the end of the Annual Meeting (registration stop).
The technically decisive eﬀective date regarding
the number of shares (Technical Record Date) is
therefore the end of April 1, 2016.
Please understand that due to the large number
of attendees expected on the basis of previous
experience, we can generally only provide each
shareholder with a maximum of two admission
tickets for our Annual Meeting.
Only shareholders entitled to attend the Annual
Meeting and authorized proxies will receive admis-
sion tickets and pads of voting cards. Unlike the
notiﬁcation, however, the admission ticket is not
a condition for attending the Annual Meeting;
it only simpliﬁes procedures at the entrance desks
for granting access to the Annual Meeting.
Details of the e-service
The convocation of the Annual Meeting on April 6,
2016 is sent by regular mail to all shareholders
entered in the share register who have not yet
agreed to have it sent by e-mail. On the reverse
side of the letter of invitation sent by regular mail,
the registration data for our e-service for share-
holders can be found, i.e., the shareholder’s num-
ber and the individual access number. With this
data, shareholders using the e-service for share-
holders can – as from March 8, 2016 – give
notiﬁcation of their intention to attend the Annual
Meeting, order admission tickets, in the context
of ordering admission tickets authorize a third party
as proxy, authorize and instruct the voting proxies
appointed by the Company, or cast their vote by
absentee voting. After timely notiﬁcation of their
intention to attend, shareholders can also amend
or withdraw their orders of admission tickets,
absentee votes cast and authorizations and instruc-
tions given for the Company proxies via the
e-service for shareholders.
Via the e-service for shareholders, shareholders
also have the possibility to print out their admission
tickets themselves. Furthermore, we, for the ﬁrst
time, oﬀer our shareholders the possibility, when
using the e-service for shareholders, to have their
admission tickets sent to their indicated e-mail
addresses as a mobile ticket comprising a QR code.
Shareholders who have agreed to have the Annual
Meeting documentation sent by e-mail will receive
the e-mail with the convocation as an attached pdf
ﬁle, as well as a link to the e-service for share-
holders, at the e-mail address they have speciﬁed.
Users of the e-service for shareholders who
have already registered for the service can use
their self-issued User ID and password.
Please note that requests to speak, questions,
motions and election proposals by shareholders
for the Annual Meeting cannot be accepted/
submitted nor objections to resolutions passed
at the Annual Meeting lodged, via the e-service