New Employee Checklist Template - Free Download
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VCU HR Learning & Development Sept. 2014
New Employee Onboarding
Department Checklist
While it is ultimately the responsibility of the supervisor to oversee, engage in and facilitate the success of new
employees, onboarding new team members is a shared responsibility.
This checklist is designed to guide and facilitate new employee onboarding. Additional activities may be added, some of
the tasks may be delegated to the work team, and a copy of the checklist can be shared with anyone who is involved in
the onboarding process including new employees.
Employee: _______________________________________ Start date: ____________________________
Supervisor: ______________________________________ P.A.:_______________________________________
Action, When
How (to do it), Resources that may
help
Responsible
Individual
(Supervisor,
Designee or
Personnel
Administrator)
Date
completed
Prior to first day
Welcome and planning phone call from
supervisor
Supervisor
Communicate first day “need to know” to new
employee
• dress code
• directions, parking
• work hours
• lunch options (eating in, eating out)
• where to go, who to meet, brief agenda
for first day
Utilize the VCU website for campus
maps, building locations, parking
options, and places to eat
Supervisor
Set up
• work station
• computer
• system/email/VPN access
• telephone
• access to electronic timekeeping system
Add new employee to department telephone list
Email team/unit/department introducing new hire
• name
• position
• background/bio
• start date
Make a day-by-day plan for the first week.
Ensure supervisor availability.
Establish list of VCU and community
stakeholders/colleagues to meet. Set up
meeting times.
Bonus: pre-load cell phone with contact
information if required to carry a cell phone
First day
source: hr.vcu.edu
