Raffle Ticket Template - Free Download
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Raffle Ticket Template
Raffle Ticket Template
UNRESTRICTED FORMC&SR/GAM55251(2006Sept)
 RAFFLETICKETINVENTORY
CONTROLPROCEDURES
Anindividualmustbeappointedwhowill overseeallmattersrelatingtothephysicalcontrolandmonitoring
ofraffleticketsissuedandreturnedandcashrelatedthereto.Itisstronglyrecommendedthatthisindividual
be separate from the Treasurer to ensure segregation of duties exist amongst the charity.This person
referredtohereinafterastheRaffleChairpersonwillmakeandmaintainarecordtoshow:
a) RaffleTicketInventoryControlWorksheet(Sample#1):
i. The date, the seller name and the serial numbers of tickets issued to each seller.The
sellerwillinitialthecontrolsheettoacknowledgereceiptofsuchtickets.
ii. Upon return of tickets and cash by the seller, the Raffle Chairperson will record the
serial numbers of any unsold tickets returned and the cash received from the tickets
sold.The seller will sign the control sheet to acknowledge that the unsold tickets and
cashamountsrecordedareaccurate.
iii. TheRaffleChairpersonwillsignanddatethecontrolsheettoverifytheamountofcash,
unsoldticketsandticketenvelopes/stubsreceived.
iv. Theresultingcashamountswillbehandedovertothetreasurerfordeposittotheraffle
account with the treasurer signing and dating the record sheet to evidence receipt of
theticketmoniesrecorded.
b) From the information on the Raffle Ticket Inventory Control Worksheet as noted above the
organizationwillbeabletodeterminethenumbersofticketssold,thecashreceivedandamountsto
be deposited to the raffle account.If deposits are made on a regular basis the date the funds were
deposited must be noted on the worksheet with the treasurer’s initials acknowledging they received
thefunds.
c) TheRaffleChairpersonwillmakeeveryefforttoaccountforanyticketsnotreturnedimmediatelyprior
tothedraworeventatwhicha
winnerwillbedecided.Thiswillincludecontactingticketsellerswith
asyetunreturnedticketstodeterminethestatusofsuchticketsandtoensurethatallsoldticketsare
included in the draw or winning process. At this time all unsold tickets will be returned and all sales
amountsduecollected.
d) PrizesPaidOut:
i. TheRaffleChairpersonwillrecordthenameofthewinner(s), winningticketnumber(s)
and the cheque number, if applicable.If multiple winners exist then a Prizes Paid Out
ControlSheet(Sample#2)mustbeutilized.Thewinningticketsmustalsoberetainedby
theorganization.
e) Each month the treasurer will perform a bank statement reconciliation to verify all the deposits and
prizes paid out according to the Raffle Ticket SignOut Sheet and Prizes PaidOut Control Sheet. Any
discrepanciesmustbereportedtoboththePresidentandRaffleChairpersonimmediately.
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source: aglc.ca
Raffle Ticket Template
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