Request for Proposals Template - Free Download | Page 3
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RFP SAMPLE TEMPLATE
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[Institution] reserves the right to waive irregularities and to reject any or all bids. The Owner also
reserves the right to negotiate with the selected bidder in the event that the price exceeds available
funds.
[Institution] may consider informal any bid not prepared and/or not submitted in accordance with the
provisions hereof and may waive any informalities or reject any and all bids. Any bid may be
withdrawn prior to the above scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder may
withdraw a bid within sixty (60) days after the actual date of the opening thereof.
Modification of Bids
Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed
in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total
amount of either the original or revised bids.
Standards, Documentation and Training
The Contractor (Fabricator) is required to review [insert and Institutional design/fabrication standards
documents that might be applicable]. Any deviation from these standards must be approved by
[Institution].
[Optional:]
These standards and other RFP documents will be made available on the web. Bidders will be
notified via email once the RFP website is established.
PROJECT DOCUMENTS:
The following accompany this RFP in [Disc] Format:
[Institution] [RFP Title]
[Institution] [RFP Title] Bid Sheets:
Each electronic project folder includes a tab for individual exhibits plus a
Consolidated Bid Sheet listing all of the exhibits within [the/each] project.
[List Bid Sheet titles]
Exhibition Documentation: These files include [Exhibit Descriptions/Exhibit Drawings] for
the exhibitions included in this RFP:
[List exhibition(s) and reference appropriate supporting docs]
Exhibition Project Overviews
[Institution] Sample Contract Template [date]
[Institution] Standards/Guidelines Documents: [List any applicable docs]
