Sample Construction Meeting Minutes Template - Free Download
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FACILITIES MAINTENANCE AND ENGINEERING PROCEDURE
FMEP-P-0720 Rev. No. 1
Page No.
1 of 4
Issue Date:
12/1/2008
Subject:
CONSTRUCTION PROGRESS MEETINGS
Approved:
SAIC FREDERICK
A Division of Science Applications International Corporation
1.0 PURPOSE
To provide the details of the Construction Progress Meeting.
2.0 GENERAL
The purpose of the Construction Progress Meeting is to discuss/review all pertinent project information with the
team members from the general contractor, the design firm and SAIC-F.
3.0 PROCEDURE
The information below contains the details associated with the Construction Progress Meeting.
3.1. The Construction Progress Meeting shall be conducted on the frequency as defined in specification section
01310 (usually bi-weekly), but may be of greater or lesser frequency as the project requirements change.
3.2. The responsibilities for the individuals attending the meeting are defined in the project specifications
section 01310. All participants at the meeting shall be familiar with the project and authorized to conclude
matters relating to their scope of work.
3.3. Science Applications International Corporation Frederick (SAIC-F) will set the time and place for the
meeting. The Project Manager or Contracting Officers Technical Representative (COTR) will lead the
meeting discussion and ensure that minutes are prepared. The minutes from the meeting will be given to the
Secretary of Project management and Construction for formalizing the minutes into a (Word Document)
standard format (example Exhibit A).
3.4. Once the meeting minutes have been approved by the Project Manager they will be forwarded for
distribution to all attendees and other personnel as may be appropriate within (7) calendar days of the
meeting date.
3.5. A partial list of possible agenda/topics is included (Exhibit B) as a guide of items to be covered.
4.0 EXHIBITS
Exhibit A-Meeting Minutes (2 pages)
Exhibits B-Sample Agenda (1 Page)
source: pim.maji.go.tz
