NOTES REGARDING THIS SAMPLE FORM OF MINUTES:
• This sample document is provided for informational purposes only and does not
constitute legal advice or counsel.
EAST HARLEM COMMUNITY, INC.
MINUTES OF THE ORGANIZATIONAL MEETING
OF THE BOARD OF DIRECTORS HELD ON
TUESDAY, SEPTEMBER 25, 2010
The organizational meeting of the board of directors (the “Board”) named in the
certificate of incorporation of East Harlem Community, Inc., a New York not-for-profit
corporation (the “Corporation”), was held at 5 p.m. on Tuesday, September 25, 2007, at the
offices of The Legal Aid Society Community Development Project, 230 East 106
, New York,
New York, 10029.
Roll Call and Notice of Meeting
The following directors, constituting a quorum, were present at the meeting: George
Locker, Maria Tejada, Helen Friedman and David Wood. Absent from the meeting was Carlos
Quiroga. Waivers of notice of the meeting were signed by the directors and ordered filed with
the minutes together with a waiver previously signed by Mr. Quiroga.
Also present, at the request of the Board, was the Corporation’s attorney, Stephen Falla
Riff, of the Community Development Project of the Legal Aid Society.
On motion duly made, seconded and unanimously approved, the Notice of Meeting with
proof of mailing, and the Meeting Agenda, dated September 25, 2007, were made part of the
minutes of this meeting.
Temporary Chairperson and Temporary Secretary
On motion duly made, seconded and unanimously approved, George Locker was elected
temporary chairperson and Maria Tejada was elected temporary secretary of the meeting.
Filing of Certificate of Incorporation
The temporary chairperson reported that the original certificate of incorporation was filed
with the New York Secretary of State on September 11, 2007. A certified copy of the certificate
of incorporation, attached as Exhibit A, showing the above filing, was delivered to the temporary
secretary with directions to insert it in the minute book of the corporation.
Adoption of Bylaws
The next order of business was the discussion of the proposed bylaws for the
Corporation, which had been prepared by its attorney and circulated by e-mail to the Board for