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Sample Proposal Letter
Sample Proposal Letter
ABC Consulting
123 Speedway #2
Austin, TX 78704
Mr. Ted Quinn
Nonprofit Agency Name
Street Address
Austin, TX 78728
Dear Mr. Quinn:
Our team enjoyed meeting with you last week and, as discussed, submit this
proposed action plan for your review. We are excited about this opportunity to
help Nonprofit Agency improve volunteer productivity.
On [date], we met and discussed the recent turnover of volunteers in your San
Antonio region and your recent acquisition of the Corpus Christi/South Texas
region. We also discussed your growing concerns regarding your volunteer
training and retention practices, which are impacting volunteer
productivity. Improving volunteer productivity by improving volunteer training
and increasing volunteer retention will help Nonprofit Agency serve more
clients and better fulfill the mission of the organization.
Initial research shows you to have one volunteer with seven years and
another with three years of tenure. You also recently "rehired" a volunteer
who was previously with you for three years. You have two new volunteers in
your San Antonio region, and have not yet started seeking volunteers in
Corpus Christi.
Your volunteer recruitment practices include a standard newspaper
advertisement and personal interview. You offer a half-day training session for
all volunteers. In that half-day training you also provide literature about your
agency and a 3-page "volunteer handbook."
Our goal will be to develop a plan and present you with a number of
recommendations to improve volunteer satisfaction with training by 50% and
your volunteer retention by 20% within the next year. This plan will be
accomplished through the following steps:
1. An analysis of the current volunteer retention practices
2. An analysis volunteer retention practices of other non-profit agencies
3. A survey of current and past volunteers about effectiveness of volunteer
training, handbook, etc.
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