Sample Running Effective Committee Meeting Agenda - Free Download | Page 2
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Agreeing on the meeting agenda in advance.
Identifying which agenda items require a decision and which are for information or
discussion; and
Identifying the purpose of meetings.
Planning your meetings is easier if the purpose of each meeting is clear.
Committee meetings are for:
Monitoring and reviewing progress towards meeting the aims of the organization;
Monitoring financial performance;
Ensuring all activities are consistent with the organization's purpose and mission;
Considering applications for membership of the organization;
Planning annual general meetings;
Initiating and reviewing internal and external policy positions and statements;
Deciding on management and governance systems and processes;
Deciding the most appropriate methods of funding raising and considering applications
for funding;
Delegating work;
Discussing and making decisions on new proposals;
Planning for the future and identifying new opportunities;
Delegating work; and
Deciding on appropriate staffing requirements, staff terms and conditions.
However, each individual meeting may focus on one or two issues. Is there one or more topics
or proposals which require a decision Should the financial report or the staff report be
considered early in an upcoming meeting because they were at the bottom of the agenda at
the last meeting and did not receive sufficient attention
A well planned agenda should clearly communicate the purpose and objectives of the meeting.
Effective Chairing
Chairing is a key factor in the effectiveness of meetings.
The role of the Chair is to direct discussion of the Committee, ensuring that the objectives of
the meeting can be met, and that the Committee effectively fulfills its responsibility in
consideration of the items on the agenda. This involves ensuring that you are well briefed about
each agenda item and that:
decisions are taken, recorded and carried out;
the organization's policies are applied;
there is full participation;
