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Student Tracking System Project Report
Student Tracking System Project Report
Office of Program Policy Analysis & Government Accountability
an office of the Florida Legislature
May 2006 Report No. 06-48
Student Tracking Systems Can Be Used to
Enhance Graduation and Retention Rates
at a glance
Several state universities are developing or have
implemented automated systems that monitor student
progress toward degrees and, when students are off
track, place holds on their ability to register until they
have seen an academic advisor. This helps
universities target academic advising resources and
helps students graduate on time. The University of
Florida is using the most highly developed system,
which has been effective in increasing the percentage
of its students who stay in school and decreasing
excess hours. Smaller institutions that effectively use
faculty and professional advisors to routinely conduct
advising sessions with all students may not need
automated tracking systems. In addition, the
automated systems are not currently being used to
track part-time students, who are a significant portion
of the student population in some universities.
In response to a legislative request, this report
provides information on how Florida
universities inform students of graduation
requirements, track their progress, and schedule
the classes they need to graduate in a timely
manner. The report includes an appendix that
identifies each state university’s efforts in these
Florida’s state university system (SUS) consists of
11 public universities.
The Board of Governors
is the chief implementing body of the state
university system. Individual boards of trustees
oversee each university.
Universities receive funding for their
educational program primarily from legislative
appropriations and tuition and fees students
pay. For Fiscal Year 2005-06, the university system
received $1.84 billion from general revenue and
lottery funds. This funded approximately 69% of
the costs for university students. The remaining
31%, or approximately $844.9 million, came from
student tuition and fees.
In fall 2005, Florida’s 11 state universities served
about 287,373 students. They awarded 61,538
undergraduate and graduate degrees to 59,771
graduates in academic year 2004-05. As shown
in Exhibit 1, 73% of these degrees were awarded
at the baccalaureate level, 22% were at the
master’s level, and 5% were at the doctoral or
professional level.
In addition, the state university system includes two fiscally
autonomous campuses of the University of South Florida—the
University of South Florida, St. Petersburg and the University of
South Florida, Sarasota/Manatee—as well as eight branch
campuses and seven centers.
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