Travel Expense Worksheet - Free Download
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Name Travel Report No
(for reference only)
Trip To Location
(Name of Organization) (City & State)
Depart / Return Purpose of Trip
(From - To Dates)
Enter Date mm/dd/yy
#VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE!
Enter Date
mm/dd/yy
#VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE!
Mileage: # of miles
Enter current mileage reimbursement rate here for automatic calculation of mileage $ amount:
1
Mileage: $ amount -$ -$ -$ -$ -$ -$ -$
Air Fare
Taxi / Car Rental / Limo
Hotel
Traveler's Breakfast
Traveler's Lunch
Traveler's Dinner
Registration
Parking
Other
2
(complete list below)
TOTAL
If your trip was longer than 7 days use the worksheet on the 2 week worksheet tab.
1
Go to http://www.vanderbilt.edu/procurement/travel/default.shtml to obtain the correct mileage reimbursement rate.
2
Use this line to record any other expenses; use the section below to list these items including explanation of the nature of expenses.
Date Amount
mm/dd/yy
mm/dd/yy
mm/dd/yy
mm/dd/yy
mm/dd/yy
mm/dd/yy
mm/dd/yy
TOTAL for Other: -$
Total P-card Transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Less Prepayments to Vendor
Registration Fee -$ Hotel Deposit -$ Super Saver -$
Less Cash Advance and Prepayments to Traveler
Registration Fee -$ Hotel Deposit -$ Super Saver -$ Cash -$
List your Individual ID number if you received an advance or prepayment:
Due to Traveler
BALANCE Due to University
3
Transfer these amounts to the Travel Report page of the Travel Auhtorization Form (60-002-523)
(Please attach check)
This is a travel expense worksheet. It is intended to be a tool to assist travelers and/or business administrators when preparing and calculating expense
reports. IT IS NOT A SUBSTITUTE FOR A TRAVEL AUTHORIZATION FORM.
You may submit a printed copy of this expense worksheet with your travel report; however, it is optional.
Expenditure Worksheet
Vanderbilt Expenses for:
Please note - cells shaded in gray contain formulas for automatic calculations.
Other Expenses
insert additional lines if needed
Description
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Travel Expense Worksheet
