Vacation Rental Lease Agreement - Free Download
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Vacation Rental Lease Agreement
This agreement constitutes a contract between the guest(s) and Eagle Property Management, Inc, (EPM, Inc), dba Eagles Ridge Resort acting as
Please read this Vacation Rental Lease Agreement thoroughly. Any monies received by EPM, Inc. for occupancy of vacation property indicate
the acceptance of the terms and conditions of this Vacation Rental Lease Agreement. It is the responsibility of the guest(s) to be familiar with
all policies within this agreement. This rental agreement is entered into by and between the renter, hereinafter referred to as "Guest", and Eagle
Property Management, Inc. (EPM, Inc.) hereinafter referred to as "Agent".
1. Reservation Requirements- Reservations are not considered "guaranteed" until a signed rental lease agreement and payment of 50-100
% of the total rental fee including tax, plus 100 % of processing fees, insurance, damage waivers, hot tub and cleaning fees, or any additional
items, are received by Agent at the appropriate office. Reservations consisting of two or less rental nights or reservations booked 14 days or less
prior (30 days prior for 6 bedrooms or larger) to arrival date will require payment in full on reservation date. Reservations consisting of three or
more rental nights require 50% payment of rental fees plus 100% of processing, insurance, damage waivers, or any additional items on
reservation made date. The remainder is due no less than 14 days prior (30 days prior for 6 bedrooms and larger) to arrival date to secure the
rental property. If you would like the payment to be charged to any other credit card, other than the one on file, or there are no valid credit
cards on file, then it is the guest responsibility to call or send in the payment prior to the 14 days (30 days for 6 bedrooms and larger). Eagle
Property Management will automatically charge the credit card on file if no other arrangements are made by guest prior to the 14 days (30 days
for 6 bedrooms and larger). If payment in full is not received by Eagle Property Management 14 days (30 days for 6 bedrooms and larger) or
more prior to guest arrival, reservation may be subject to cancellation without refund.
2. Accepted Forms of Payment- MasterCard, Visa, Discover, Traveler's Checks, Cash. Personal Checks may be accepted 21 days (30 days
for 6 bedrooms and larger) or more prior to arrival.
3. Cancellations- Cancellations are subject to our No Refund Policy, unless a guest has purchased the Rental Refund Guarantee for 1 thru
5 bedroom properties or vacation travel insurance for 6 bedrooms and larger.
4. Rental Refund Guarantee - Rental payments are non-refundable for any reason. However, we do offer a Rental Refund Guarantee.
Rental Refund Guarantee must be purchased within 72 hours of reservation. The refund, minus the $82.00 processing fee and associated taxes,
is guaranteed if a guest cancels a reservation by 4 p.m. two days before arrival. The guarantee charge is 7% of the total charges less processing
fee and taxes related to the processing fee. This guarantee does not apply to early check outs. We do not offer a Rental Refund Guarantee on
any units 6 bedrooms or larger. For 6 bedrooms and larger upon request we will give contact information for vacation rental insurance offered
by an outside vendor.
______ I authorize Eagle Property Management to charge my credit card for the "Rental Refund Guarantee" in accordance to the terms
______ I decline the offer for "Rental Refund Guarantee" and understand that rental payments are non-refundable for any reason.
∗You must initial one of the lines above indicating your preference regarding the Rental Refund Guarantee.
5. Security Deposit - A Security/Damage deposit is required at check-in, and must be credit card or cash! No checks accepted! If
Guest(s) have no major credit card, a cash deposit of $200.00 to $1,000.0 may be accepted depending on the property. Security Deposits may
be paid in the form of personal check drawn on a U. S. Bank (check must be received 30 days prior to arrival), cash, or credit card, along with a
valid driver's license. This security deposit will be returned within 30 days of the departure date, provided proper check-out procedures are
followed, and there is no breakage or damage to the premises.
6. Confirmation of reservation(s) - Confirmation of the reservation will be emailed, faxed, or mailed to Guest(s) upon receipt of the
reservation advance payment. Guest(s) may also print confirmation from Agent's website after signing and returning the Vacation Rental Lease
Agreement. Please read the confirmation for accuracy of dates, mailing address, number of adults and/or children and accommodations. Any
errors must be directed to the reservations department immediately.
7. Refund Policy - Agent(s) cannot guarantee against mechanical failure of heating, air conditioning, Hot Tubs, TVs, Satellite Receivers,
VCRs, or other appliances. Please report any inoperative equipment to our office immediately. Agent will make every reasonable effort to have
repairs done quickly and efficiently. No refunds or rent reductions will be made due to failure of appliances or equipment. No refunds for
early departures (less days than reserved) ~ No refunds will be given for delayed arrival ~ No refunds for reducing the number of nights
8. Acts of God - Neither Owner nor Agent shall be liable for events beyond their control which may interfere with Guest(s) occupancy,
including but not limited to Acts of God, acts of governmental agencies, fire, strikes, war, or inclement weather. NO REBATE OR REFUND
will be offered in these circumstances.